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More than a law firm – that’s the
Foglers Advantage.
77 King Street West
Suite 3000, P.O. Box 95
TD Centre North Tower
Toronto, ON M5K 1G8
2024 Fogler, Rubinoff LLP
Why become an Fogler, Rubinoff (“FR”) team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Accounting Clerk Job Description:
Our firm has an immediate opening for an Accounting Clerk. The ideal candidate will have experience in a similar role within a Law Firm, with a focus on Cash Receipt’s and General (Rush) cheques. The successful candidate will also assist and back up Accounts Payable. This position will be required to be on-site 3 days per week, and may be required to work overtime as required to meet client requests.
Duties and Responsibilities:
Cash Receipts
- Application of cash receipts (Cheques, EFT, Wires, Visa, Land Transfer Tax, Trust Transfers etc);
- Prepare general bank account deposits including remote deposit capture;
- Record NSF/Returned Items and take necessary action;
- Track and schedule all post-dated cheques;
- Accounts receivable write-offs and adjustments; and
- Reconciliations as needed to resolve any billing discrepancies or misapplied payments.
General Cheques & Lawyer Reimbursements
- Support the issuing general firm cheques from various entities to lawyers, staff, and vendors according to firm policy; and
- Ensuring that proper backup is included, approved, and allocated according to firm policy.
General Accounting Department:
- Participate in office/firm related training sessions, and improvement initiatives;
- Administrative duties e.g. filing in DMS, copying, email, and other duties as required.
- Respond to queries from stakeholders (lawyer, law clerks, legal assistants, banking representatives) in a prompt and professional manner;
- Provide support to other accounting team members as required, and address general accounting department inquiries; and
- Other duties as assigned.
Skills:
- Willingness to be cross trained with other roles within the Accounting Department;
- Exceptional problem-solving skills with a solution oriented attitude;
- Ability to work in a methodical, organized manner, with a high degree of attention to detail, while maintaining quick and efficient data entry;
- Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision;
- Dedicated to providing excellent service to clients (internal & external) and consistently meet expectations;
- Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, respond appropriately and in a timely manner; and
- Ability to take initiative & suggest ideas for improvement.
Qualifications:
- Experience in entering accounts payable, disbursements and cash receipts required;
- Knowledge of LSO and KYC guidelines, an asset;
- Experience with Aderant/CMS software is an asset;
- Strong technical skills using Microsoft Office (Word, Excel, Outlook, and Calendar);
- College diploma or university degree in a business discipline, including some accounting and finance courses, or comparable years of experience in lieu; and
- Minimum of 3 years relevant experience in a law firm setting.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence to [email protected]. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Why become an Fogler, Rubinoff (“FR”) team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Real Estate Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Real Estate Department. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 5 years’ legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
- Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
- Handling all administrative duties (email and calendar management, arranging meetings, etc.);
- Maintain lawyer files/records system;
- Communicate with clients and third parties;
- Providing backup coverage for others;
- Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
- Perform routine clerical, administrative and general office duties.
Qualifications:
- Minimum of 5 years’ experience as a Real Estate Legal Assistant;
- Legal Administration and/or Law Clerk Diploma preferred;
- Solid understanding of business and legal terminology;
- Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
- Familiarity with Aderant accounting software and Teraview an asset;
- Excellent oral and written communication skills;
- Client-service oriented;
- Ability to work within a team environment and independently;
- Excellent organizational and time management skills; and
- Conscientious with strong attention to detail.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence to [email protected]. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Our firm has an immediate opening for a Legal Assistant in our Tax, Wills & Estates Department. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 10 years’ legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
- Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
- Handling all administrative duties (email and calendar management, arranging meetings, etc.);
- Maintain lawyer files/records system;
- Communicate with clients and third parties;
- Providing backup coverage for others;
- Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
- Perform routine clerical, administrative and other general office duties as required.
Qualifications:
- Minimum of 10 years’ experience as a Legal Assistant (experience in tax and estate law preferred);
- Legal Administration and/or Law Clerk Diploma preferred;
- Solid understanding of business and legal terminology;
- Working knowledge of ACL, Teraview and Ecore considered an asset;
- Experience preparing, drafting and revising estate planning and estate administration documents such as Wills, Corporate Wills, Powers of Attorney, Trusts, Affidavits of Execution, Joint Retainer Agreements and reporting letters;
- Strong technical skills using Microsoft Office (Word, Outlook, and Calendar) and DocuSign;
- Familiarity with Aderant accounting software an asset;
- Excellent oral and written communication skills;
- Client-service oriented;
- Ability to work within a team environment and independently;
- Excellent organizational and time management skills; and
- Conscientious with strong attention to detail.
Why You Should Apply:
Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation, and a full benefits program. Our benefits include health and dental coverage, competitive vacation packages, referral programs, employee assistance program, and staff recognition program.
When starting at the Firm, new team members are provided a comprehensive training and orientation program. Our Firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis.
We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to [email protected]. Please include where you saw this job posting in your e-mail.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures.
Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest, but only those candidates selected
for an interview will be contacted.
Why become an Fogler, Rubinoff (“FR”) team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Indigenous Practice Group (“IPG”) Legal Assistant Job Description:
Our firm has an immediate opening for a Legal Assistant in our Indigenous Practice group. The successful candidate will provide general and administrative support to the lawyers in the department and will have a minimum of 5 years’ legal assistant experience. The position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities.
The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.
Duties and Responsibilities:
- Draft and amend correspondence and pleadings through general instruction, precedents or dictation;
- Arrange for service and filing of legal documents to process servers/agents with the appropriate court;
- Handling all administrative duties (email and calendar management, arranging meetings, travel booking, etc.);
- Maintain lawyer files/records system;
- Communicate with clients and third parties;
- Providing backup coverage for others;
- Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and
- Perform routine clerical, administrative and general office duties.
Qualifications:
- Minimum of 5 years’ experience as a Legal Assistant, previous experience in indigenous law, family law, and/or litigation would be considered an asset;
- Legal Administration and/or Law Clerk Diploma preferred;
- Solid understanding of business and legal terminology;
- Knowledge of the Rules of Civil Procedure and proficient in preparing court forms;
- Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
- Familiarity with Aderant accounting software an asset;
- Excellent oral and written communication skills;
- Client-service oriented;
- Ability to work within a team environment and independently;
- Excellent organizational and time management skills; and
- Conscientious with strong attention to detail.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence to [email protected]. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Why become a Fogler, Rubinoff (“FR”) team member?
At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.
Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.
We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.
We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.
Records Management Supervisor
We are currently seeking a self-motivated individual to join FR as Records Management (“RM”) Supervisor. This newly created role is a hands-on position in a fast-paced environment that requires an experienced and confident person with excellent client service, communication, and organizational skills. This position requires work to be done in person and on site, and is not eligible to participate in the Firms hybrid policy, as the job duties cannot physically be performed remotely and are required to be performed in office.
Reporting to the Innovation & Productivity Manager, the RM Supervisor will oversee the lifecycle of a file, from file opening to closing and disposal. This will include the organization, maintenance, retention, and disposal of physical and electronic records in accordance with the Firm’s RM policies and procedures as well as the supervision of staff within the department, including Records Clerks and File Opening & Conflicts Clerk.
The RM Supervisor will liaise with various departments to maintain the Firms records retention policies, and assist in developing and controlling processes and procedures related to archiving, retention, and destruction. This position will also assist with the development and provide training to staff on records-related tasks and processes.
Duties and Responsibilities:
The RM Supervisor will perform a wide variety of specialized duties relating to the organization and management of physical and electronic records. Key responsibilities include:
Records Duties:
- Overseeing FR processes for file storage, retention, digitization and destruction for both physical and electronic files, in accordance with Firm policies and procedures;
- Providing advice and assistance to lawyers and legal assistants regarding culling physical documents that exist electronically, reducing duplication and ensuring correct information is retained;
- Working with Records Clerks and legal assistants in the cleanup and migration of physical files in preparation for office moves;
- Providing guidance and assistance relating to file transfers for lateral hires and departures;
- Developing best practices relating to file closing, retention and destruction, and reviewing current workflow and processes for efficiencies;
- Providing basic RM training to new legal assistants;
- Proactively managing and resolving any RM issues by answering inquiries from staff and legal assistants;
- Developing and maintaining strong relationships with RM vendors;
- Assisting with managing RM-related costs and invoices; and
- Monitoring firm-wide RM processes to ensure compliance with all regulatory requirements and industry best practices.
File Openings & Conflicts:
- The RM supervisor will provide back up support to the File Opening & Conflicts Clerk during busy periods, vacations, etc.; and
- Perform conflict searches and file openings for new matters and/or clients in a timely and accurate manner.
Supervisory Duties:
- Oversee the Records Clerks and File Opening & Conflicts Clerk, which includes: performance management, assisting with hiring, including interviewing candidates; and recommending disciplinary action where required.
- Ensure the smooth operation of RM Department;
- Assist with establishing work priorities and resolving problems related to the day-to-day operations of the Department;
- Ensure appropriate coverage of Records team during vacation and other types of leaves/absences, and providing assistance to others during absences as needed;
- Providing new Records Department Employees with orientation, and training including the proper use of equipment, location of supplies, and processes and procedures of the Firm; and
- Managing daily and weekly communication between Records Department team members; this includes team huddles, weekly team meetings, and inter-departmental status updates.
Required Skills & Experience:
- Post Secondary diploma or certificate in Information Science / Records Management, or equivalent is required;
- ARMA or IG certification would be an asset;
- Minimum 8 years of relevant work experience within a law firm setting;
- Must have 3-5 years’ experience directly supervising or managing a team;
- Intermediate knowledge of legal accounting software (Aderant preferred), ethical wall software, document management systems (NetDocuments, etc.), and other legal software (SSRS to generate reports);
- Excellent technical skills and superior knowledge of MS Office, document management systems;
- Intermediate legal knowledge related to business intake, conflict searches, records management, and security walls;
- Excellent verbal and written communication skills, and ability to provide clear instructions or advice and persuasively communicate processes and policies;
- Ability to take ownership and responsibility, and work with minimal supervision;
- Strong problem-solving and analytical skills;
- Project management skills and experience with managing large records/information projects;
- Ability to work well under pressure, prioritize tasks and meet deadlines; and
- Strong attention to detail and accuracy.
Required Physical Ability:
- This position requires moderate to considerable physical activity, including but not limited to:
- Frequently operate small office equipment such as a computer, tablet, and copier/printer, telephone;
- Frequently requires manual dexterity speed and hand/eye coordination for work at a computer;
- Regular standing or walking for extended periods, climbing ladders, bending and squatting; and
- Regular lifting up to 10 lbs, sometimes required to lift up to 40 lbs.
Want to join our FR team?
Interested candidates are invited to submit a detailed resume in confidence to [email protected]. Please let us know how you found our job posting in your e-mail. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.
Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
