At Fogler, Rubinoff, we believe that making a difference begins with trust. Experience and sound judgment earn it. Client relationships are built on it. Results keep it.

Staff & Support

OVERVIEW

Fogler, Rubinoff is a mid-sized business law firm with approximately 240 support staff and lawyers.  Our firm successfully balances high standards of professionalism with a congenial, flexible work environment for our staff and lawyers.  We are committed to delivering responsive, quality service, advice and technical expertise and seek support staff that strive for excellence, are committed to client service and enjoy working as part of a team.

Fogler, Rubinoff offers a competitive compensation and benefits program including health & dental, life insurance, LTD and AD&D coverage.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are a proud member of the Law Firm Diversity and Inclusion Network. 

Consider achieving your career goals with us: hrdepartment@foglers.com.

All resumes are reviewed and maintained for six months. Should we require more information, and/or need to arrange for an interview, we will contact you. Please, no inquiries. Thank you for your interest in Fogler, Rubinoff LLP.

 

Current Opportunities

Interested Candidates are invited to forward a cover letter and resume to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is currently recruiting for the following position(s):

 

 

 

Administrative Assistant

Primary Activities and Representatives Tasks

General Administration – 65%

  • Prepare confidential correspondence, reports, etc., for the GM and partners as required
  • Originate and expedite the flow of work through the GM’s office, including initiating follow-up actions as required
  • Assist the management team in its paper light initiative and filing
  • Create surveys for the firm
  • Maintain Lawyer Reference Manual
  • Assist with onboarding tasks for new lawyers of the firm including letters to LSO and LawPro
  • Maintain lawyer personnel files and database
  • Create electronic evaluations for lawyers
  • Assist the Director of Professional Development and GM with the law student program
  • Process Commissioner & Notary Public Applications
  • Assist with administration of law school awards
  • Assist the Director of Research with the administration of the firm's CPD program
  • Maintain various lawyer memberships ie. LSO, CBA/OBA, ZipCar
  • Assist in completion of departing lawyer administrative tasks
  • Other duties as assigned.

Marketing – 35%

  • Provide general administrative support to the MM
  • Develop an understanding of marketing technologies and social media platforms
  • Manage firm calendar of sponsorships and hosted events including execution of deliverables
  • Assist in drafting and submission of firm advertising
  • Assist in continuous updating of firm website, lawyer bios, practice descriptions, and promotional materials
  • Assist in first level drafting of responses to RFPs
  • Assist in the maintenance of the firm’s inventory of branded promotional items
  • Schedule new lawyer photos with photographer
  • Support the MM in the planning and execution of client facing and firm events and sponsorships
  • Flexible schedule to assist in the staffing of after hours events
  • Must commit to developing a thorough understanding of the firm’s practice areas, practice-specific marketing materials, lawyer expertise, and legal industry and business trends
  • Other duties as assigned.

Skills/Knowledge/Experience Required

  • Minimum 3-5+ years' experience in an administrative support role, preferably in a law firm
  • Completion of degree or diploma office administration program including courses in general administration, marketing, facilities management, and technology
  • Proficient in Microsoft Office Suite, ViDesktop, ContactEase or similar CRM, SurveyMonkey, social media platforms, Adobe Photoshop, Indesign and PDF
  • Knowledge of Aderant is an asset
  • Exercises initiative and judgment to relieve GM and MM of administrative detail
  • Familiar with administrative requirements of a law firm
  • Excellent verbal and written communication skills
  • Strong organizational and time management skills
  • Customer service orientated
  • Strong attention to detail and ability to work with and identify confidential information
  • Can work independently and as part of team
  • A professional demeanor and ability to juggle multiple priorities in a demanding, fast-paced environment.

Supervision/Direction Received

  • Reports to GM
  • Works according to standardized procedures and general work direction
  • Meets deadlines assigned by GM and MM.

 

Corporate Law Clerk

The duties and responsibilities of the Corporate Law Clerk include:

  • Preparation of the following documents:

Articles of Incorporation/Organization (including share provisions), Amalgamations,

Amendments, Revivals, Dissolutions, Continuances, Extra Provincial Registrations

  • Review and update minute books to rectify deficiencies
  • Draft agreements and provide supporting documents relating to corporate and tax reorganizations
  • Participate in departmental projects that focus on corporate software upgrades

Qualifications

  • Law Clerk Diploma from a recognized post-secondary program or Certificate from ILCO
  • Minimum of 5+ years' relevant experience
  • Excellent organizational, communication and interpersonal skills
  • Ability to work within a team environment and independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines
  • Proficiency in Microsoft OfficeCorpLinkand Fast CompanySoftware

Our firm offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. We are committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity

Condo Lien Clerk

The duties and responsibilities of the Lien Clerk include:

Lien Preparation

  • Conduct property search
  • Diarize key dates
  • Draft lien
  • Prepare lien letter, fees due, and applicable forms in accordance with the Ontario Condominium Act
  • Send documentation via registered mail and save copies of all documentation in physical and electronic files
  • Notify client and send copies of all documentation via email/fax

Inquiries & Correspondence

  • Respond and/or field all inquiries from condo owners, banks and management companies through written correspondence, email or telephone
  • Prepare and send out updated ledgers to management companies
  • Prepare statements of arrears

Billing & Reports

  • Discharge liens and notify banks, owners
  • Liaise with team members so that account invoices, cheques and correspondence are prepared and sent to the appropriate parties
  • Prepare monthly reports for certain management companies through exporting data from practice group database, provide comments and details with respect to status updates
  • Prepare an internal billing summary of all accounts
  • Electronic and physical filing as required

Job Requirements

  • Excellent knowledge of Microsoft Office, Aderantand Teraview
  • Excellent organizational and time management skills to effectively balance multiple priorities and deadlines
  • Current knowledge of Ontario Condominium Act
  • Ability to complete mathematical calculations that capture collection fees, applicable interest and other applicable charges for all lien files
  • Strong attention to detail
  • Customer-Service Oriented

Legal Assistant - Tax, Wills, & Estates

The Duties and Responsibilities of the Legal Assistant include:

  • Transcribe and type deeds, wills, affidavits, briefs, and other legal documents
  • Process court documents from beginning to end
  • Draft and amend correspondence through general instruction, standard format or dictation
  • Open and distribute lawyer's mail and schedule appointments in their calendar
  • Accurately maintain files and records in a fast paced environment
  • Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
  • Perform routine clerical, administrative and general office duties
  • Other duties as assigned

Qualifications:

  • 5-7+ years of relevant experience
  • Proficient in Microsoft Office, mainly Excel and PowerPoint
  • Working knowledge of Adobe Acrobat
  • Excellent oral and written communication skills
  • Team player with great organization skills
  • Working knowledge of ACL, Teraview, PPSA and Aderant are considered an asset

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

Fogler, Rubinoff LLP offers a congenial work environment, competitive salary and benefits. We look forward to meeting the successful candidate and having a long-term professional relationship. We thank all applicants for their interest and advise that only those under consideration will be contacted.

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