At Fogler, Rubinoff, we believe that making a difference begins with trust. Experience and sound judgment earn it. Client relationships are built on it. Results keep it.

Staff & Support

OVERVIEW

Fogler, Rubinoff is a mid-sized business law firm with approximately 240 support staff and lawyers.  Our firm successfully balances high standards of professionalism with a congenial, flexible work environment for our staff and lawyers.  We are committed to delivering responsive, quality service, advice and technical expertise and seek support staff that strive for excellence, are committed to client service and enjoy working as part of a team.

Fogler, Rubinoff offers a competitive compensation and benefits program including health & dental, life insurance, LTD and AD&D coverage.

Fogler, Rubinoff LLP is committed to a diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are a proud member of the Law Firm Diversity and Inclusion Network. 

Consider achieving your career goals with us: hrdepartment@foglers.com.

All resumes are reviewed and maintained for six months. Should we require more information, and/or need to arrange for an interview, we will contact you. Please, no inquiries. Thank you for your interest in Fogler, Rubinoff LLP.

 

Current Opportunities

Interested Candidates are invited to forward a cover letter and resume to hrdepartment@foglers.com.

Fogler, Rubinoff LLP is currently recruiting for the following position(s):

 

 

 

Legal Assistant/Law Clerk – Banking & Financial Services

The duties and responsibilities of the Legal Assistant/Law Clerk include:

  • Dealing with secured lending transactions
  • Attending to loan and security document preparation
  • Personal property searches, registrations and closings
  • Drafting and amending legal documentation and correspondence through general instruction, standard format or dictation
  • Keeping lawyers' calendars updated; updating internal database
  • Maintaining lawyer's files/records system
  • Communicating with clients and third parties
  • Handling administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
  • Other duties as assigned

Qualifications:

  • Minimum of 3+ years' banking & financial services experience
  • Proficient in Microsoft Office, Aderant and Teraview
  • Excellent oral and written communication skills
  • Customer-service oriented
  • Ability to work within a team environment and independently
  • Excellent organizational skills
  • Conscientious with strong attention to detail

Corporate Law Clerk - Not for Profit

The duties and responsibilities of the Corporate Law Clerk include :

Preparation of the following documents with respect to:

  • Articles of Incorporation/Organization (including share provisions), Amalgamations, Amendments, Revivals, Dissolutions, Continuances, Extra Provincial Registrations
  • Review and update minute books to rectify deficiencies
  • Draft agreements and provide supporting documents relating to corporate and tax reorganizations
  • Handling complex legal matters for not-for-profit corporations, including charitable registration and maintenance
  • Participate in departmental projects that focus on corporate software upgrades

Qualifications

  • Law Clerk Diploma from a recognized post-secondary program or Certificate from ILCO
  • Minimum of 5+ years' relevant experience
  • Excellent organizational, communication and interpersonal skills
  • Ability to work within a team environment and independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines
  • Proficiency in Microsoft Office, CorpLink and Fast Company Software

Accounting Clerk – Co-Op

The Accounting Clerk will have the opportunity to complete their co-operative program hours within the firm's Accounting Department. This opportunity will allow the co-op student to learn from experienced professionals and gain experience within the legal industry.

The duties and responsibilities of the Accounting Clerk include:

  • Support the accounting department through providing assistance with the processing of, cash receipts, billing (including e-billing), accounts payable, accounts receivable, client disbursements and lawyer expense reimbursements
  • Prepare pre-bills and invoices and obtain copies of invoices upon request
  • Make corrections to time entries and fee allocations as required
  • May be required to create ad-hoc reports and be involved small projects
  • Administrative duties e.g. filing, photocopies and correspondence and other miscellaneous duties as required

Billing Coordinator

The duties and responsibilities of the Billing Coordinator include

Primary Responsibilities:

  • Reviewing pre-bills and draft bills for errors prior to posting. Work with the legal assistant in correcting any errors.
  • Entering finalized draft bills into the accounting system (Aderant/CMS).
  • Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries.
  • Set-up split bills as required.
  • Adjust bill rates, bill hours, bill amount and applying discounts where required.
  • Applying Trust and or unallocated funds upon request.
  • Review of disbursements and related tax applications at time of billing.
  • Address queries received on billing issues, processes, and templates as encountered.
  • Set up discounts or exception rates on clients/matters in Aderant/CMS and revalue WIP.
  • Processing WIP write offs & write ups, obtain approval where necessary.
  • Support the Accounting Supervisor with the electronic invoice submission utilizing various platforms. Interacts with various groups to expedite the acceptance of electronic invoices. Identifies, researches, and troubleshoots rejected invoices and other issues.
  • Work collaboratively with lawyers and assistants to ensure proper policies and procedures are being followed; Understands and ensures compliance with the requirements of all electronic billing systems the firm currently uses and effectively communicates those requirements to the appropriate firm personnel.

Other Duties:

  • Entering manual disbursements into Aderant/CMS.
  • Assist with the issuance of rush cheques (Ministry of Finance).
  • Support the Cash Receipts/AP Cheques Clerk as may be required.
  • Work with the File Opening/Conflicts Group to maintain accurate client data.
  • Provide information, prepare and format reports in MS Excel.
  • Participate in office/firm related training sessions, improvement initiatives.
  • Administrative duties e.g. filing, copying, email and other duties as required.

Qualifications:

  • Must have at least 3 to 5 years of billing experience including e-billing, preferably in a law firm or professional services environment and an accounting certificate would be an asset.
  • Experience with Aderant/CMS software is an asset.
  • Proficient with computers and must have good working knowledge of Microsoft Office -Word, Outlook and in particular Excel (Intermediate level).
  • Experience with LEDES management, TyMetrix, Serengeti, Counselink, or similar platforms.
  • Applicants must have a strong commitment to customer service and a positive attitude.
  • Must have excellent communication and interpersonal skills.
  • Must be able to manage and prioritize several tasks or projects at one time, work well within a busy team environment, and meet deadlines.
  • Must be detailed orientated.
  • Ability to work flexible hours as may be required.

Corporate Law Clerk

The duties and responsibilities of the Corporate Law Clerk include:

  • Preparation of the following documents:

Articles of Incorporation/Organization (including share provisions), Amalgamations,Amendments, Revivals, Dissolutions, Continuances, Extra Provincial Registrations

  • Review and update minute books to rectify deficiencies
  • Draft agreements and provide supporting documents relating to corporate and tax reorganizations
  • Participate in departmental projects that focus on corporate software upgrades

 

Qualifications

  • Law Clerk Diploma from a recognized post-secondary program or Certificate from ILCO
  • Minimum of 5+ years' relevant experience
  • Excellent organizational, communication and interpersonal skills
  • Ability to work within a team environment and independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines
  • Proficiency in Microsoft Office, CorpLink and Fast CompanySoftware

Corporate/Securities – Law Clerk

The duties and responsibilities of the Law Clerk include:

  • Prepare all public company filings on SEDAR, SEDI, NRD / Registrations (applications and renewals)
  • Update and keep track of key dates/deadlines for public company including advising on filing fee requirements
  • Attend to filings relating to private placements of securities
  • Complete research tasks including reviewing precedent public disclosure records, OSC guidance and industry best practices for corporate governance.
  • Assist in the drafting of applications to regulators for exemptive relief
  • Preparation of the following documents:

Articles of Incorporation/Organization (including share provisions), Amalgamations, Amendments, Revivals, Dissolutions, Continuances, Extra Provincial Registrations

  • Review and update minute books to rectify deficiencies
  • Draft agreements and provide supporting documents relating to corporate and tax reorganizations
  • Participate in departmental projects that focus on corporate software upgrades
  • Other duties as assigned

Qualifications:

  • Law Clerk Diploma from a recognized post-secondary program or Certificate from ILCO
  • Minimum of 5+ years' relevant experience
  • Previous experience preparing and completing SEDAR, SEDI and NRD filings
  • Thorough knowledge, understanding and ability to apply working knowledge of the relevant corporate statutes and securities legislation
  • Excellent organizational, communication and interpersonal skills
  • Ability to work within a team environment and independently
  • Ability to work efficiently and effectively under pressure while meeting multiple deadlines
  • Proficiency in Microsoft Office, CorpLink
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